Metadata Specialist I

Metadata Specialist I

locationLos Angeles, CA, USA
PublishedPublished: 2/21/2024
ExpiresExpires: 4/21/2024
Full Time
At least two (2) years

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

The Getty Research Institute (GRI) Research Library seeks a creative, forward-looking, collaborative, and service-oriented Cataloging Librarian. The Metadata Specialist I catalogs books and other monographic resources as a member of the Getty Library’s Published Materials Cataloging & Metadata team within the Getty Research Institute’s Collections and Discovery Division. This position creates and processes various bibliographic metadata under little to no supervision and in partnership to provide and enhance access to published resources relating to scholarly art history, humanities, and conservation in a variety of languages. The position creates and updates bibliographic, holdings, item, and authority records while performing a range of cataloging from simple copy cataloging to complex original cataloging.

Major Job Responsibilities

  • Performs complex metadata creation, selection, evaluation, and editing for resource access, description, and record management in Ex Libris Alma and OCLC Connexion systems, while cataloging books, auction catalogs, and other monographic materials
  • Prepares bibliographic metadata for contribution to BIBCO and name authority metadata for contribution to NACO, according to the standards of these cooperative cataloging programs
  • Performs physical processing of materials (e.g., labeling, marking, stamping, and housing)
  • Applies knowledge of MARC, RDA, and AACR2
  • Uses various library software applications to execute complex transactions to manage library materials
  • Provides library services to staff and other library users
  • May help in unpacking, organizing, and distributing materials
  • May provide training to staff and other colleagues, when required
  • May review work of other staff
  • Suggests and may revise procedures within assigned area in consultation or partnership with other staff
  • Participates in section meetings and other meetings as appropriate
  • Serves on Getty, GRI, and Library teams, taskforces, working groups, as needed
  • Engages in continuing professional development by attending and participating in professional conferences and training opportunities related to position responsibilities


  • For librarian positions: MLIS from an ALA-accredited library school; undergraduate and additional graduate degree in an appropriate discipline preferred
  • For other positions: undergraduate degree in appropriate discipline; additional graduate degree in an appropriate discipline preferred
  • 0-2 years related professional experience
  • May require related supervisory and/or project management experience
  • Requires strong communication skills
  • May require special subject, language, or technical expertise

Knowledge, Skills and Abilities

  • Knowledge of RDA/AACR2, MARC, LC cataloging standards, and LC classification
  • Knowledge of or experience with non-MARC formats and non-RDA metadata standards
  • Facility with OCLC Connexion and Alma or other integrated library systems preferred
  • Reading knowledge of at least one non-English language preferred
  • Ability to lift boxes and push trucks up to 40 pounds
  • Experience with industry standard software suites as appropriate to assigned duties
  • Experience handling fragile or brittle materials preferred
  • Ability to meet deadlines
  • Ability to apply policies and procedures consistently
  • Excellent attention to detail and organizational skills
  • Excellent communication skills
  • Ability to work both under little to no supervision and in partnership with others 
  • Knowledge of cataloging issues and trends preferred, particularly linked open data, Open Access, and BIBFRAME

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

  • Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan – with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Required degree level

  • Master

Years of experience

  • At least two (2) years